INSTRUCTIONS FOR AUTHORS

GENERAL INSTRUCTIONS

Manuscripts on any aspect of Quaternary or pre-Quaternary (stratigraphic) palynology will be considered for publication. Manuscripts must be written in English.
Submit manuscripts (original and two copies) to the Managing Editor. Enclose the originals and two sets of copies of all plates, text-figures, and tables. Copies of plates must be clear and suitable for review.
Contact the AASP Managing Editor if you have questions not answered on these pages.
When typing your manuscript remember that the typesetter will use the disk you provide to transfer text into the final formatted style for Palynology. Following the general "rules" listed below will greatly assist in this transfer process.
Manuscripts must be typewritten, double spaced throughout for abstract, text, references, and captions (most word processing programs have a double space option; use that rather than a "key stroked" double carriage return). Use 21.5 x 28 cm (8-1/2 x 11 in) bond paper, and leave 2.5 cm (1 in) margins on all sides. Use only one side of each page. Number pages consecutively in the upper right-hand corner.
Do not break or hyphenate single words; include only required hyphens.
Underline or italicize words in the manuscript that are to be set in italics. Underline or italicize all generic and subgeneric names.
Record all measurements in metric units. If English units are added, place them in parentheses after the metric notation. The word "micron" has been replaced by "micrometer," which is abbreviated um. If your word processing program does not have the "u" symbol, you should type "um."
Do not use footnotes.
Use only one space after the period at the end of each sentence.
(a) Left-adjust all text; (b) use a carriage return only at the end of a paragraph and/or when you want the next portion of text to be on the following line; (c) do use a double carriage return prior to a Genus citation in the Systematic Paleontology section, and prior to all First-Order and Second-Order headings; (d) use a single carriage return after the Genus citation, First-Order, and Second-Order headings; (e) use a single carriage return before all Third-Order headings; (f) use a tab indent before and after the year of publication for each bibliographic reference cited in the References Cited section.
Authors should submit revised manuscripts on floppy disks, in addition to paper copy. The typesetting program currently being used is Aldus PageMaker for a Macintosh computer. However, file exchange programs allow us to read almost any text written on IBM or Mac word processing programs. If possible, the disk should be a high density, 1.4 MB, but 400K and 800K disks can be converted. We also prefer a 3.5" disk.
Save the file in its original format (Word Perfect, Microsoft Word, Display Write, etc.). Do not save files as ASCII text; files saved in an ASCII format will, in most cases, not retain underlining or other formatted attributes. Indicate both the name and the version of the word processing or graphics program used. If you do not have access to a computer word processing program, type the manuscript with a new ribbon using a non-proportional font (Courier works well) so that the manuscript pages can be scanned and the information transferred to a word processing program.
Follow carefully the suggestions for organization and the requirements for format listed below.

ORGANIZATION

Authors are not bound by any particular format with regard to the organization or sequence of presentation of material, but all contributions must have a title page, abstract, and list of references cited. Subject matter should be arranged in sections with suitable headings. Headings must follow the format specified below.

Title Page

Include a title page that also lists the name(s) and affiliation(s) of the author(s). Consult this volume for examples, and prepare the title page as follows.

Title. Use all capital letters. Begin at the left margin (do not center title or author data).

Author. The author's name is written using capital letters.

Affiliation. The author's affiliation should include a brief mailing address. Use capital and lower case letters.

Abstract

Each article must be accompanied by an informative abstract that briefly summarizes the information presented in the text. Include all new taxonomic names in the abstract. The word "abstract" is capitalized and placed on a separate line flush with the left margin. Consult this volume for examples.

Headings

First-Order. First-order headings are written in capital letters on a separate line and are separated by two double spaces from the preceding paragraph.

Second-Order. Second-order headings are written in capital and lower case letters on a separate line flush with the left margin and are separated from the preceding paragraph by two double spaces.

Third-Order. Third-order headings are written in capital and lower case letters indented as in a normal paragraph and followed by a period. Third-order headings should be in boldface type. Text immediately follows a third-order heading.

Do not use more than three orders of headings. Examples of the three orders described are illustrated by these Instructions. Systematics sections begin with modified first-order headings, described below.

Citations

Follow the examples given here to cite previously published articles, illustrations, and unpublished data, respectively.

Single Reference. Smith (1980), or (Smith, 1980).

Multiple References. Smith (1980, 1981), or (Smith, 1980; 1981); Smith (1980) and Jones (1982), or (Smith, 1980; Jones, 1982); (Smith, 1980, 1981; Jones, 1982).

Multiple Authors. Smith and Jones (1983), or (Smith and Jones, 1983); but Smith et al. (1984) or (Smith et al., 1984) if more than two authors.

Plate Figures. Plate 1, fig. 2 (if referring to a plate in the current manuscript); pl. 1, fig. 2 (if referring to any previously published plate).

Text-Figures. Text-Figure 1 (if referring to the current manuscript); text-fig. 1 (if referring to previously published material).

Unpublished Sources. R. K. O'Pyle (oral commun., 1982), or R. K. O'Pyle (written commun.,1982).

Acknowledgments

Acknowledgments, which are optional, are placed after the text of the manuscript, just before References Cited.

SYSTEMATICS

The Main Heading is "SYSTEMATIC PALEONTOLOGY." All systematic section sub-headings should include the rank of the taxon (if not obvious), the name of the taxon, its author(s), and date of publication. Reference should also be made to the plate and figure number(s) and/or text-figure(s) in which specimens are illustrated. All this information is centered. See the following example.

Division DINOFLAGELLATA (Butschli 1885) Fensome et al. 1993

Class DINOPHYCEAE Pascher 1914

Order GONYAULACALES Taylor 1980

Family GONYAULACACEAE Lindemann 1928

Genus Spiniferites Mantell 1850

Spiniferites goodmanii (Edwards 1982) Stover & Williams 1987

Plate 1, figs. 1-3, Text-Figure 2

Successive entries in the systematics section follow the format of the last three or four lines in the example. Synonymies usually follow a heading such as the one in the example. Synonymy entries should be set up as modified second-order headings in hanging-indent style (first line of entry flush with margin, subsequent lines of same entry indented). See the following examples.

Momipites coryloides Wodehouse 1933

Plate 1, fig. 1

Momipites coryloides Wodehouse, 1933, p. 511, fig. 43; Frederiksen, 1969, p. 181.

Engelhardtia sp., Fairchild and Elsik, 1969, p. 83, pl. 37, figs. 8-9; Elsik and Dilcher, 1974, p. 75, pl. 29, figs. 102, 105 only; Elsik, 1974, pl. 1, fig. 26.

Triatriopollenites sp., Tschudy and Van Loenen, 1970, pl. 3, figs. 1-2.

Momipites coryphaeus (Potonie 1931) comb. nov.

Plate 1, fig. 2

Pollenites coryphaeus Potonie, 193la, p. 332, pl. 2, fig. 15 (basionym).

Coryli?-pollenites coryphaeus (Potonie) Potonie, 1934, p. 53-54; Potonie and Venitz, 1934, p. 22.

Triatriopollenites coryphaeus (Potonie) Thomson & Pflug, 1953, p. 80.

In the preceding examples, note especially the use of capitalization, italics, the ampersand (&), semicolons, commas (and omitted commas), and periods. The following style points are illustrated: (1) a comma is inserted between author and date when they are references cited, but the comma is omitted between author and date when they are part of the name of a taxon; (2) the ampersand representing the Latin "et" is used in taxonomic names where there are two authors, replacing the English "and" used in references; (3) subscripts designating references (e.g., 193la) are omitted from taxonomic names, (4) names are cited as in the original, even if subsequently altered; (5) references to illustrated specimens are specific; (6) synonymous citations in different sources are combined; (7) new taxa are indicated by the format sp. nov., gen. nov., gen. et sp. nov., etc.

Use third-order headings to begin subsections within the systematics section (diagnosis, description, comparison, discussion, occurrence, stratigraphic range, designation of holotype, derivation of name, etc.). Subject matter included in systematic subsections is at the discretion of authors, but authors are urged to consider each of the topics mentioned above.

Articles of the International Code of Botanical Nomenclature published in 1994 must be followed for all nomenclatural procedures. See also information under REPOSITORY FOR TYPE SPECIMENS.

REFERENCES CITED

The list of references is arranged alphabetically and chronologically by author and is placed at the end of the text under the heading References Cited. The heading is in capital and lower case letters and is flush with the left margin. The list should include only references actually cited in the text (inclusion of an author's name and date as part of a taxonomic name does not constitute citation of a reference). See the following examples of format for preparing the list of references. Do not abbreviate titles of journals (the page space saved is not worth the information lost). [N.B. The formating of these references may not be accurate on this, the web version, of the Instructions to Authors. There should be no blank line separating the authors from the following line of text. The year should be indented by one tab and the title and reference should be intented by another. -- WebMaster]

[Periodicals]

DELCOURT, A., and SPRUMONT, G.

1955 Spores et grains de pollen de Wealdien du Hainaut. Memoires de la Societe belge de Geologie, de Paleontologie et d'Hydrologie, n. ser., no. 5, 73 p.

EVITT, W.R.

1963a A discussion and proposals concerning fossil dinoflagellates, hystrichospheres, and acritarchs, I. Proceedings of the National Academy of Sciences, 49 (2): 158-164.

1963b A discussion and proposals concerning fossil dinoflagellates, hystrichospheres, and acritarchs, II. Proceedings of the National Academy of Sciences, 49 (3): 298-302.

EVITT, W.R., CLARKE, R.F.A., and VERDIER, J.-P.

1967 Dinoflagellate studies III. Dinogymnium acuminatum n. gen., n. sp. (Maastrichtian) and other fossils formerly referable to Gymnodinium Stein. Stanford University Publications, Geological Sciences, 10 (4): 1-27.

FARABEE, M.J., and CANRIGHT, J.E.

1986 Stratigraphic palynology of the lower part of the Lance Formation (Maestrichtian) of Wyoming. Palaeontographica. Abteilung B, 199: 1-89.

HELENES, J.

1984 Morphological analysis of Mesozoic-Cenozoic Cribroperidinium (Dinophyceae), and taxonomic implications. Palynology, 8: 107-137.

POTONIE, R.

1956 Synopsis der Gattungen der Sporae dispersae, I. Teil: Sporites. Beihefte zum Geologischen Jahrbuch, 23, 103 p.

[Articles in larger publications]

LEOPOLD, E.B., and MacGINITIE, H.D.

1972 Development and affinities of Tertiary floras in the Rocky Mountains. In: Graham, A. (ed.), Floristics and paleofloristics of Asia and eastern North America. Elsevier, Amsterdam, p. 147-200.

SOHL, N.F., and MELLO, J.F.

1970 Biostratigraphic analysis. In: Owens, J. P., Minard, J. P., Sohl, N. F., and Mello, J. F., Stratigraphy of the outcropping post-Magothy Upper Cretaceous formations in southern New Jersey and northern Delmarva Peninsula, Delaware and Maryland. U.S. Geological Survey Professional Paper 674: 28-55.

[Books]

EVITT, W.R.

1985 Sporopollenin dinoflagellate cysts. Their morphology and interpretation. American Association of Stratigraphic Palynologists Foundation, Dallas, 333 p.

WODEHOUSE, R. P.

1935 Pollen grains. Hafner, New York, 574 p.

APPENDICES

Appendix items containing supporting information are placed behind the References Cited section

ILLUSTRATIONS

Plates

Arrange plates to fit a 17 x 21.6 cm (6-5/8 x 8-1/2 in) format; plates should be submitted at this size for 1:1 reproduction. Plates should be in their final form as they will be reproduced exactly as submitted. It is the author's responsibility to provide figure numbers on plates. Do not crop, rout, or cut out individual figures.

Each plate must be accompanied by an explanation, which should include a brief statement about the figures presented, including magnification. See examples in this volume for organization and format of plate explanations. Submit plate explanations on separate pages.

Text-Figures

Text-figures should be prepared for reproduction at single-column (8.0 cm; 3-1/8 in) or double-column (17 cm; 6-5/8 in) width. Fold-outs can be accepted only in exceptional cases. Submit a high-contrast print of each text-figure reduced to single- or double-column width. Identify each text-figure with its number and author on the lower front side. Each text-figure must be accompanied by a caption. Submit all captions on a single page appended to the end of the manuscript copy; also include the captions on the diskette with the manuscript document.

Text-figures can also be submitted on disk. Files should be saved in two formats: (1) the native format for the application used to draw the figure (e.g., as an Illustrator or a MacDraw file), and (2) one of the following formats: in order of preference - EPS, TIFF, or PICT on the Macintosh; EPS, TIFF, BMP, CGM, or WMF on the PC.

Tables

Type each table on a separate page and append it to the manuscript (do not include it in the text). Authors should take note of the page size of the journal, as a table should not exceed the printed area of a single page. Fold-outs can be accepted only in exceptional cases. A brief and self-explanatory title should be placed at the top of each table, or in a caption that can be included on the same page as the text-figure captions. Tables should be submitted on disk.

REPOSITORY FOR TYPE SPECIMENS

The 1994 International Code of Botanical Nomenclature states that "For the name of a new species or infraspecific taxon published on or after 1 Jan. 1990 whose type is a specimen or unpublished illustration, the herbarium or institution in which the type is conserved must be specified." AASP and the Carnegie Museum of Natural History (CMNH) have established the Palynomorph Type Collection (PTC) at CMNH as a repository for palynological type material. Authors may choose to deposit type material and specimens to be illustrated in Palynology or other scientific publications in this collection. Guidelines for the PTC are presented below. (For a copy of the complete PTC policy statement, contact R. Farley Fleming, U.S. Geological Survey, MS 919, Box 25046, Denver, Colorado 80225.)

What To Submit

CMNH accepts only two kinds of specimens for inclusion in the PTC. These are: (1) nomenclatural types - holotypes, isotypes, syntypes, paratypes, lectotypes, and neotypes, as defined by the applicable version of the International Code of Botanical Nomenclature, and (2) specimens that have been illustrated in scientific publications. Voucher maceration residues of type or illustrated materials may be submitted, but unmacerated rock samples will not be accepted.

All palynological specimens must be mounted on clean, high-quality, permanent glass slides. Slides must be properly labeled with taxon name, author's name, and specimen or sample number. The slides must be accompanied by: (1) a description of the preparation techniques, (2) a description of the mounting media and any sealants used on the coverslips, (3) England Finder coordinates for each type specimen and/or published specimen, (4) a detailed description of the geographic location and stratigraphic position of the sample from which each specimen was recovered (including annotated maps, if available), and (5) original copies of the relevant publication that contains the description of each nomenclatural type or, in the case of published specimens, a copy of the publication containing the illustration of each specimen. Specimens mounted in special media, such as for scanning electron microscope analysis or in liquid media, may require special handling; contact CMNH before submitting such materials.

Voucher maceration residues that produced the type specimens or published specimens may also be submitted, but are not required. Maceration residues should be stored in sealed glass vials labeled with the necessary information and provided with a description of the storage medium.

How To Submit

All materials to be submitted to the PTC should be sent to:

Mary Dawson, Section of Paleobotany, The Carnegie Museum of Natural History, 4400 Forbes Avenue, Pittsburgh, Pennsylvania 15213, U.S.A.

Once accepted into the collection, all type materials will be permanently accessioned and become the property of CMNH. Individuals wishing to note in their original publications that their new type specimens or new published specimens have been deposited in the PTC should contact CMNH prior to manuscript preparation.

Managing Editor: David K. Goodman, the irf group, inc., 6721 Round Tree Drive, Anchorage, AK 99516. Phone: 907-346-4090. E-mail: flyfish@pop.alaska.net

This page updated December 1, 1999.

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